Part 1: Promise Orders 

• Olden Days - Pre-Orders, and I'm making an effort to use the new words. 

• People buying early and delivering them before March. 

• They buy on Digital Cookie (website) and pay. 

• OR you take their order in person/over the phone, and they pay upon delivery. 

Part 2: Making the Initial Order

• On February 4th Crystal and Christine will order ALL of the Cookies that our Troop will need OVER THE FIRST WEEKEND and WEEK. 

  • This will include: Paper Orders (not paid), Digital Orders (paid), MORE Cookies that you think you'll sell over between NOW and 2nd Week of March, Cookie Booths for the First Weekend and First Week of March. 

  • It's Ok for us to Order High -- because we'll still have the last 2 weeks of March to sell them. 

  • We can't take Cookies from the BOOTH Cookies for what anyone sells between February 4th and our First Weekend/Week of Booths, because those are already allocated for a Girl Scout to sell based on historical data for that booth. 

    • For example: Fred Meyer sells differently than Haggen. 10:00am on a Sunday (during Church time) sells differently than a Noon on Sunday. 

Part 3: Continuing to Sell

• Do continue to take Promise Orders between Initial Order Day and First Weekend of March. 

• Stay in communication with those Customers to show that they are remembered. 

  • If you need help, Christine has a template and I'm happy to send it to your customers WHILE you are talking to me on the phone so I do it. It takes me minutes to do, so please don't feel pressure to spend hours doing something that I'm fast at. 

• We do our best to get more cookies AS SOON AS POSSIBLE, even with the Initial Order. 

Part 4: Initial Order Pick Up

• One adult from every family - especially also Peace and Zachary. 

• The date COULD change. 

• Likely - Count, Load, Pick up in Ferndale, and deliver to Crystal's Garage. Sort and Re-Count. 

• Once everything balances -- everyone check out their Cookies, receive booth boxes, go home! 

• Option: U-Haul -- however, we'll have fewer cookies this year, and we all have to drive ourselves to the location in the first place, and we already have our vehicles there, so it may not be worth the extra effort to pick up a U-Haul. 

• Julie make sandwiches? 

Part 5: Promise Order Delivery AND Continue to Sell - Through First Thursday of March

• Deliver Promise Orders. I use https://www.routexl.com/ to map an efficient route with many stops. Google Maps isn't reliable for efficient. 

• Continue to sell on Digital Cookie and Paper Orders. 

• EVERY MONDAY (or whenever we ask!): Complete the Current Cookie Count Form (Blue Bar at the top of our Website). Include ALL Unsold Cookies, even ones that you had planned to use for Cookie Booths. We'll always do the math to make sure we are are ordering a good variety for your Booths with historical data. (By "we" I mean, Crystal). This helps us to never need to return Cookies at the end of the Season. 

• VERY OFTEN - and on TBD DAYS - Complete the Order More Cookies Form (Purple Bar at the Top of our Website). 

  • It's likely we'll know when the routine will be, when Cookies come up, but we don't know until we know. 

  • Order frequently so that we can communicate with the Cupboard (Monica) frequently. 

  • DO NOT ORDER FOR BOOTHS. Crystal will do that IN PARTNERSHIP WITH YOU.

• Always Order in PACKAGES (never in cases). It is an incredible amount of Math and thinking, and being able to add quickly and convert ONE time saves us TONS of time and energy. 

• As we can FILL your needs, Crystal will arrange with y'all directly for pick up. 

• We may be able to make a SECOND PICK UP after the Initial Order during this phase. 

Part 5: Booth Cookie Season AND Continue to Sell Digital Cookies and Paper Order Form - First, Second, and Third Weekend and weeks of March

• Pick up Cookies from Crystal's Garage before Booths on Fridays, Saturdays, and Sundays, working out pick-up times with Crystal directly. 

• Christine will NOT be having an additional stash at my Bellingham house this year. 

• Get fresh cash in 1s and 5s for your booths. 

• Prepare the Booth Worksheet BEFORE YOU LEAVE YOUR HOUSE. It NEVER works to do it AT the store or in the parking lot. TONS of people try to buy from your car. 

• ALWAYS keep Cookie Packages IN the CASE/COLOR they belong in (or stacked neatly on top). Just because a Do-Si-Do CAN fit into the Samoa case -- don't do it! It always gets forgotten and makes the counts go off. If you have several one-offs, put them in a BAG or something that is NOT the wrong color case. 

• More about Cookie Booths in the Booth Worksheet Section. 

• Continue the Current Cookie Count Form, Continue the Order More Cookies form Frequently. 

• Keep your "Cookie Cupboard Duty Day" day/evening free in case that is when Cookies are ready for pick up. 

• In the case that you've ordered too many Cookies -- we'll take them back up through the 10th Thursday before the Second Weekend of Sales, that way we can distribute and sell those on the Second and Third Weekends. 

Booth Cookies vs. Personal Cookies:

We want to reduce the number of times Cookies change hands between Crystal's Garage and your house. We will check out Cookies to you for the Booths you are signed up for, in addition to the Cookies you want to have on hand for extra personal sales. You will take YOUR OWN STASH of Cookies to the Booths. 

Therefore, MOST Cookie Booths will be stocked by your PERSONAL Cookies. 

While we empower Crystal's historical data ability to estimate the amount of Cookies needed (her skill is excellent), once you check out Cookies (for your booth or personal sales) -- they are YOUR Girl Scout's responsibility to sell. She'll start with *what you already have* and *top that off* with Cookies from her Garage. That is why we need clear and frequent updates. We'll also make sure that what we are ordering makes sense to you. 

That being said -- we are ALSO a team. If you are feeling overwhelmed or your booth was an unexpected flop -- communicate quickly and frequently. We've been doing this a very long time, and we have LOTS of resources and ideas. We can add more booths (better booths become available as people start dropping them. Crystal monitors this.). We can ask our resources to take them to work. People want them in BC. There are walkabouts in high selling places and neighborhoods. We have ways!

NOTE 1: Some shared booths (often with more than door like Fred Meyer or Safeway, or shared with more than 1 Girl Scout Family may be stocked by "Returnable Troop Booth Cookies." This will be noted on your receipt. This means you'll need to RETURN UNSOLD Cookies at the end of the Booth Sale. Arrange the return time with Crystal directly. 

NOTE 2: Towards the end, to mitigate risk, we also offer "RETURNABLE Personal Cookies." This will also be noted on your receipt. This means you'll need to RETURN UNSOLD Cookies at the end of the Booth Sale. Arrange the return time with Crystal directly. 

NOTE 3: Last year, for the final day of Booth Cookies, we ran the whole day as a continuous booth and split everything by the hours worked for the total of what was sold that day. It worked well! We may do that again if that fits the circumstances. 

Shared Booth Credit:

We are diligent and fair about picking booths that match your Girl Scout's goals, skills, and temperament. For Booths with more than one door (Such as Fred Meyer and Safeway), or booths that are staffed by more than one Girl Scout Family -- we'll combine the sales of BOTH doors, and divide by hours worked. That way, the person at the "slow door" isn't penalized, and the Girl Scouts can swap positions throughout their time at the booth. This circumstance works when All Girl Scouts at ALL doors are hustling, asking every person, and being proactive to the best of their ability. 

Imaginary Cookies: Operation Cookie & Donations:

ALWAYS sell the Cookies you have on hand. Do not save them for donations. The money we collect for donated Cookies will be tallied at the end. Crystal will make sure we have some of "the Good Cookies" and not just "the left overs that didn't sell." GSWW may also shuffle donations from one cupboard to the next, or we'll get more from the Cupboard. 

Deposit donation cookie money AS YOU GO AND in $6 increments (Whole Cookie Packages). Keep any extra money, $0-5.99 until the end, and combine it in your last deposit as a WHOLE Cookie Package. You may have to increase the donation to round up to $6. 

Maximizing Awards / High Sellers 1000+

We will do our best to maximize our rewards on the back end. 

For anyone selling 1000+, it's likely that Denise can pick them up from the EVERETT OFFICE. If not Denise, then Wombat or Luna (or any number of people we know!). Once we know the date, Christine will confirm if Denise (or other) can do it. Once that is confirmed, please make sure you respond to the GSWW Staff with your details with instructions for (names designated later) and EVERETT. 

If you are going down, you are welcome to Volunteer to get them for all of us! 

Digital Cookie - Android, Apple - Step-by-Step Graphic Below
Free Credit Card Processing, but it doesn't have a swiper. 

• Use for sales where there isn't a long line of people. 

• Use for personal payments

• New Order > Checkout > Give cookies to customer now > Card / Billing > Place Order 

• Cash to Credit Conversion (free)

• Automatically updates payments on eBudde (24 hour delay). 

• Do NOT use at booths (hard to track, slow)

 Square - Android & Apple or  Web
Standard Credit Card Fees, comes with a Swiper 

• Use at BOOTHS

• Do NOT use for Cash to Credit Conversion (cash is free, Square has a charge)

Square App Set Up & Reports

1. Log In > Your email address has to be added as "Staff > Cookie Minion"

2. Check Out > Keypad (Most Common) > Library > Favorites

3. More > Reports > Sales > Date (blue) > Customize Report > Scroll Down > This Device Only (settings seem to stay)

Square Reports - Use on Cookie Booth Worksheet

• Only accept checks from people you know personally

• Make checks payable to: Troop 46466

• On the back, write, "For the Deposit Only to Account ### ### ### ###" (Account number in Banking Information)

Cookie Dough funds will be loaded to Key2Prepaid cards and issued to earners in early May

Keep your Cookie Dough Active: 

https://form.jotform.com/222717927939168

https://www.girlscoutsww.org/en/activities/cookies/for-cookie-sellers/cookie-dough-rewards.html

Use your Cookie Dough at:

Best Buy

Guitar Center

75¢ per box - Starting Proceeds

15¢ per box - Early Bird Registration

05¢ per box - PGA 285-349 - OR - 10¢ per box - PGA 350+

$1 per box 

(PGA = Per Girl Scout Average)

Adventurefuls - #D5CA9F

Lemon-ups - #FFF440

Trefoils - #1396D4

Do-Si-Dos - #FF7819

Samoas - #9E5FD9

Tagalongs - #ED3224

Thin Mints - #00B451

S'mores - #753A16

Toffee-Tastic - #01ABA7

Raspberry Rally - #AE0260